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http://www.lvcva.com/meetings/rfp/submit-rfp.jsp - I'm sooooo lazy uninformed that I'm going to make the Hotels do (most of) the work for me.
The way I see it is that August is N/A - Quakecon effectively has the month and maybe I'm just cynical but I don't think anyone would choose an unofficial shackcon over quakecon. Of course there's logic that says that most people will only attend one 'Con a year so ... yeah :(
I'm hoping that a hotel/casino will be cheaper because they might think we'll play their games rather than our games.
I'm going to hijack Mikeage's shackmeet page http://www.shacknews.com/shackmeet/events.x?id=2898 to try and get rough numbers.
So dates and prices - I've picked the Luxor as my base hotel - why? Because it's up there in price - not the most expensive but on the basis that the price can only go down from here it's a pretty good pick, plus they have a great calendar system ( https://reservations.mgmmirage.com/bookingengine.aspx?host=hotel&pid=LUX&ad=9/10/2007&nights=5 ) with the room prices so it's really easy to see the best weeks to go. I'm going for both weekends and weekdays because of the price difference and to give an idea. Obviously weekends don't need vacation time but the price difference is significant.
March 26 2007 for 5 nights - (Mon)$120 (Tue)$120 (Wed)$120 (Thur)$120 (Fri)$190 (Tot)$670
March 29 2007 for 5 Nights - (Thur)$120 (Fri)$190 (Sat)$210 (Sun)$110 (Mon)$110 (Tot)$740
May 28 2007 for 5 Nights - (Mon)$80 (Tue)$80 (Wed)$80 (Thur)$80 (Fri)$190 (Tot)$510
May 10 2007 for 5 Nights - (Thur)$140 (Fri)$170 (Sat)$190 (Sun)$120. (Mon)$120. (Tot)$740
July 16 2007 for 5 Nights - (Mon)$90 (Tue)$90 (Wed)$90 (Thur)$90 (Fri)$160 (Tot)$520
July 19 2007 for 5 Nights - (Thur)$90 (Fri)$160 (Sat)$170 (Sun)$90. (Mon)$90. (Tot)$600
I would add dates for September 2007 but they're not available yet. I'm aware that for a 5 day event you only need 4 nights but again I'm padding the price - one because this doesn't include renting a meeting room (which we might not want but to get conference rate we'll have to get) and two because I like overbudgeting and underspending. It's makes me feel like I've saved money.
Finally the only Reason this is for Las Vegas is because they have all the tools I needed to get started - I think the 3 locations suitable are Texas (somewhere), NE USA and Las Vegas and let's face it Las Vegas probably wants us more than anywhere else.
In the next couple of weeks I'm going to try and do the same for Texas and somewhere in the NE USA - if you've been to a conference and remember the prices that would be helpful. Shackmessage me with any hard figures for previous quakecons, dragoncons, gencons or even Star Wars Celebrations in Indianapolis - I know there was only 3 and it's a really big event but numbers would be useful. Also what do we want from a Shackcon - somewhere to sleep, eat and play games? Obviously we could just pick a randomish hotel and flock to it but do we want a nearby cinema, shopping complex maybe areas of outstanding natural beauty?
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